Accounting Data Migration for Contingency Firms

1) Case Cost Balances by Client -

Filevine

Firms using Finance Connect will be given sections Expense Request. Expense Request is a tool for Filevine users to initially record case costs via check, credit card, or bill, with a corresponding transaction pushed to QuickBooks Online. Transaction-level case cost details can be migrated to these sections from a legacy software. We have included a yes/no field - "Create the transaction in QuickBooks?" (see below). When migrating data, ensure that this field is always "No" to avoid creating duplicate transactions in QuickBooks. 

QuickBooks

If the client is not using Filevine to maintain client-level case cost balances, then as part of data migration, client-level balances should be saved from the legacy system in a CSV/Excel file. The firm's QuickBooks user can then use this file to enter opening balances for case costs at a client level in QuickBooks Online. This is achieved using a Journal Entry transaction. The client may also want a transaction-level history of the trust balance. This can be saved from the legacy system in a CSV/Excel file and saved locally for later reference. Vineskills does not migrate data into QuickBooks Online. If outside services are preferred, we recommend firms contact an accounting firm. Optionally, legacy costs can be migrated into the Expense Request section (see below). 

2) Trust Balances by Client 

Filevine

Project Funds (recommended) - Opening balances for client trust can be migrated as an entry into each project's Project Fund section. This can also be done manually -  Adding opening balance to project funds manually

QuickBooks

If the client is not using Project Funds to maintain client-level trust balances, then as part of data migration, client-level trust balances should be saved from the legacy system in a CSV/Excel file. The firm's QuickBooks user can then use this file to enter opening balances for trust in QuickBooks Online. This is achieved using a Journal Entry transaction. The client may also want a transaction-level history of the trust balance. This can be saved from the legacy system in a CSV/Excel file and saved locally for later reference. Vineskills does not migrate data into QuickBooks Online. If outside services are preferred, we recommend firms contact an accounting firm.